• PRIVACY POLICY OVERVIEW

   

This Privacy Policy establishes rules to govern the collection, use and disclosure of personal information collected by Global Top Brands Awards Corp.  (the “Company”) in the course of business, in compliance with federal and provincial privacy laws including the Canada Personal Information Protection and Electronic Documents Act (PIPEDA).

This Privacy Policy applies to all individuals whose personal information the Company collects, uses or discloses in the course of doing business. This includes individuals who are clients and all individuals who are contract workers, contractors, and consultants to the Company. It is our policy to only disclose your personal information as required or authorized by law or as otherwise set out in this policy.

We reserve the right to change this policy from time to time as industry practice, the law, and our procedures in this area may change from time to time. We will post the current version of this policy at: https://www.businesseliteawards.com.

• WHAT IS PERSONAL INFORMATION?

   

For the purposes of this Privacy Policy, “personal information” means information about an identifiable individual. Where this Privacy Policy states that a list of items is “including”, the lists so described are meant to be examples and not exhaustive or exclusive.

This Privacy Policy applies to all personal information that is collected, used or disclosed by the Company. Individuals may question or report any privacy concerns, breaches, violations or compliance issues to the Company at the address indicated below.

If the policies and procedures outlined in this document do not address a specific situation, individuals are advised to contact the Company for guidance or clarification.

• WHAT PERSONAL INFORMATION DO WE COLLECT?

   

The Company collects and uses only the personal information that we need for providing services and operating our business. Generally, the Company collects the following personal information from individuals for the various purposes set out below:

• name;

• • email address (work);
  • job title;
  • company name;
  • company address;
  • credit card number; and
  • any other information that relates to an identifiable individual.

The Company collects, uses and discloses personal information for the following purposes:

• to manage the Company’s business and operations, including conducting secondary research on the nominee and preparing nominations to be evaluated by our advisory board.
• inform individuals about the Company’s events that we believe may be of interest to them;
• deliver, develop, enhance or improve our events;
• verify access rights to our website;
• meet regulatory requirements;
• to enforce our legal relationship with you; and
• as is necessary in contemplation of a business transaction.

We normally collect information directly from our users. Before or at the time of collecting personal information, we identify the purposes for which we are collecting the information. We do not provide this notification when personal information is volunteered for an obvious purpose. If we wish to use or disclose your information for a new purpose not included in this policy, we will notify you and seek your consent.

Finally, your Internet browser has a feature called “cookies,” which stores small amounts of data on your computer about your visit to our site. Cookies tell us nothing about who you are, however, unless you specifically give us personal information. You do not need to have cookies turned on to visit https://www.businesseliteawards.com. You may also elect not to allow cookies to be collected by selecting certain options on your browser.

• CONSENT

   

Ordinarily we ask for consent to collect, use or disclose personal information, except in specific circumstances where collection, use or disclosure without consent is authorized or required by law. We may assume your consent in cases where you volunteer information for an obvious purpose.

If you submit a membership application to join the Executive Club, you consent to the use of your personal information in all of our public relations activities, including the official lists of awardees, in the Executive Club’s page on our website, in our special publications and on all our social media channels.

You may withdraw consent to the use and disclosure of personal information at any time, unless the personal information is necessary for us to fulfil our reasonable business or legal obligations. We will respect your decision, but we will not be able to consider your nomination.

• COLLECTION OF PERSONAL INFORMATION

   

The purpose for collecting personal information is set out in this policy. Any necessary consents shall be obtained before personal information is collected, used or disclosed.

We ask for your express consent for some purposes and may not be able to provide certain services if you are unwilling to provide consent to the collection, use or disclosure of certain personal information. Where express consent is needed, we will normally ask clients to provide their consent orally (in person, by telephone), in writing (by signing a consent form), or electronically (by clicking a button).

The amount and type of personal information collected by the Company shall be limited to what is necessary to fulfill the identified purpose. Personal information shall only be used or disclosed for the purposes for which it is collected. Exceptions may be made with the consent of the individual or if authorized or required by law.

Personal information collected by the Company or on behalf of the Company will be sent to the Company’s head office in Toronto, Ontario and will be subject to the laws of Canada.

Personal information collected by the Company may be shared with affiliated companies or third parties retained by the Company, which assist the Company in carrying out various services. The Company carefully scrutinizes and examines third parties to confirm that similar standards are utilized by such third party companies with regards to collection and use of personal information.

• HOW DO I OBTAIN ACCCESS TO MY PERSONAL INFORMATION?

   

Upon request received by the Company in writing, individuals shall be informed of the existence, use, and disclosure of their personal information records and shall be given access to that information. Requests to access personal information held by the Company should be directed to the Company.

Requests must be made in writing or by e-mail. Individuals may be required to verify their identity in order to access their personal information. Any such documentation provided shall be used for verification purposes only.

The Company responds to requests for access to personal information within thirty (30) days of receipt of the request, or as may be permitted in accordance with applicable privacy legislation.

A fee for reasonable costs incurred may be charged when responding to more complex requests. The individual will be informed of the applicable fee.

Requested information will be provided in a form that is generally understandable.

The Company will be as specific as possible when describing third parties to whom it has disclosed personal information about an individual. When it is not possible to provide a list of the organizations to which it has actually disclosed information, the Company will provide a list of organizations to which it is likely to have disclosed information.

Individuals are permitted either to view the original record, or to request a copy, subject to limitations as permitted or required by law. To preserve the integrity of the record and ensure that documents are not removed from the Company, individuals wishing to view an original record will do so at the Company’s head office and under the supervision of designated the Company personnel.

• LIMITATIONS ON ACCESS

   

The Company will only refuse access to information about you in those circumstances permitted or required by applicable privacy legislation.

In the event that the Company refuses to provide access to information, it will provide you with the reasons for its refusal upon request. Exceptions may include information that contains references to or opinions of other individuals, information that cannot be disclosed for legal, security or commercial proprietary reasons, or information that is subject to solicitor-client or litigation privilege. The Company will respond to your requests for access in accordance with applicable privacy legislation.

• HOW WILL MY PERSONAL INFORMATION BE MAINTAINED?

   

Personal information shall be kept as accurate, complete, and up-to-date as necessary for the purposes for which it is to be used.

Individuals have the right to challenge the accuracy and completeness of the personal information that is maintained by the Company and have it amended as appropriate.

Individuals seeking a correction or amendment to their personal information should direct their requests in writing to the Company.

All formal requests to amend personal information must be accompanied by appropriate supporting documentation. The Company will manage any exceptions. The amended information will be transmitted to third parties, as appropriate.

If the individual is not satisfied with the results of the request, the Company shall internally document the issue, and provide a response. The existence of the unresolved challenge will be transmitted to third parties, as appropriate.

• HOW IS MY PERSONAL INFORMATION STORED AND SECURED?

   

Personal information will be retained only as long as necessary and will be disposed of in a manner that is appropriate to the sensitivity of the information. We render client personal information non-identifying, or destroy records containing personal information once the information is no longer needed. We use appropriate security measures when destroying client personal information, including shredding paper records and permanently deleting electronic records.

Personal information will be protected by security safeguards, appropriate to the sensitivity of the personal information.

We will notify all required authorities including the Information and Privacy Commissioner of Ontario, without delay, of a security breach affecting personal information if it creates a real risk of significant harm to individuals.

• CHALLENGING COMPLIANCE

   

Inquiries or complaints concerning compliance with this Privacy Policy should be addressed, in writing, to the Company.

If you are not satisfied with our response after making a complaint, you may have recourse to additional remedies under applicable privacy legislation. For further information, please contact the Federal Privacy Commissioner or your provincial Privacy Commissioner, as applicable.

• QUESTIONS AND COMPLAINTS

   

If you have a question or concern about any collection, use or disclosure of personal information by the Company, or would like to request access to your own personal information, please contact:

Global Top Brands Awards Corp.

2602-55 Bremner Blvd.

Toronto, Ontario M5J 0A6

Canada